PRIVACY POLICY NOTICE

Peeps HR Ltd Privacy Policy

Last Updated - 28th July 2018

Peeps HR Ltd understands that your privacy is important and that you care about how your personal data is used and shared online. We respect the privacy of everyone who visits our website and uses our online services.

We are committed to respecting, securing and protecting your privacy and data. We are also transparent about what we collect from you and how we use it. Should we ask you to provide certain information by which you can be identified when using this website or online communications, then you can be assured that it will only be used in accordance with this privacy policy.

This policy, which covers use of our website, services and data storage, provides you with information about what personal data we collect, how we use your data, how we ensure your privacy is maintained, and your legal rights relating to your personal data.

Peeps HR Ltd may change this policy from time to time by updating this page. You should check this page regularly to ensure that you are happy with any changes.

Who We Are

We are Peeps HR Ltd. Our registered office is 14 London Road, Cirencester GL7 1AE.

You can contact us by:

  • Telephone – 01453 297557
  • Email – enquiries@peepshr.co.uk
  • Post – Data Protection Officer, Peeps HR Ltd. 14 London Road, Cirencester GL7 1AE.


Your Rights

Under the General Data Protection Regulation (GDPR) and the Privacy and Electronic Communications Regulations (PECR) you have a number of rights with regard to your personal data, which this policy and our use of your data has been designed to uphold:

  • Right to be informed – you have the right to be informed about our collection and use of your personal data.
  • Right of access – you have the right to request a copy of the information that we hold about you. You can do this by contacting us using the above details.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply, you have a right to restrict our processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing (such as direct marketing).
  • Rights in relation to object to automated processing and profiling – you also have the right not to be subject to legal effects of automated decision making and profiling.


If you have cause for complaint about our use of your data, or you would like to exercise any of your rights, then please contact us using the details provided above and we will do our best to solve the problem for you.

If we are unable to help, or you aren’t satisfied with our response, you also have the right to lodge a complaint with the UK’s supervisory authority – The Information Commissioner’s Office (ICO). The ICO can be contacted:

  • By post – The Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
  • By telephone – 0303 123 1113
  • Via its website – www.ico.org.uk


Data Processors

Data processors are third parties who process personal data on our behalf. They will never process your data unless it was provided by Peeps HR Ltd and unless the processing is necessary for the legitimate business of the company.

These third party companies process data for the purposes of:

  • Invoicing for products and services
  • Making payments to suppliers
  • Making appropriate and accurate payments to HMRC
  • Advertising, Marketing, selling our products and services
  • Managing health & safety
  • Administrating & delivering training
  • Administrating occupational health assessments & delivering reports
  • Administrating psychometric assessments & delivering reports
  • Administrating pre-employment checks & delivering reports
  • Administrating and supporting our IT systems
  • Supporting systems that deliver services to our clients ie. HR Software, HR Portal, HR Rota & HR T&A


The Legal Basis for Processing your Information

The lawful bases for processing are set out in Article 6 of the GDPR. The company maintains four lawful bases for processing personal data, outlined below.

Legal Obligation

In some situations, the law requires us to collect and process your data.

For example, we may pass information to the police where we have a legal duty to disclose it.

Contractural Necessity

In certain circumstances, we need your personal data for the performance of a contract to which you are a party, or for taking steps with a view to entering into a contract.

For example, if you enter into a service agreement with us, or if you purchase support from us.

Legitimate Interest

Data processing may be necessary to support the delivery of our services and the fulfilment of our obligations in the legitimate interests of the business.

For example, we may credit check before entering into a contract. We may advise you of changes to our services or of any a new services that may be relevant to you. We may enquire about your availability for freelance work.

Consent

In specific situations, we may collect and process your data with your consent. If you consent, we may use e-mail marketing in accordance with the Privacy and Electronic Communications Regulations.

For example, when you tick a box consenting to receive email newsletters.

You can manage the subject & maximum frequency of emails, or unsubscribe completely, on our Mailing Preferences page.


What we collect

We may collect the following information:

  • Name and job title
  • Contact information including email address, telephone number and business or residential address
  • Demographic information such as preferences and interests
  • Other information relevant to customer surveys and/or offers
  • Financial information for payment of services


What we do with the information we gather

We will use the information you provide in a manner that conforms to the Data Protection legislation. We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary. In some instances the law sets the length of time information has to be kept.

In general, we process your information for the following purposes:

  • for the service you requested, and to monitor and improve our performance in responding to your request
  • to allow us to be able to communicate and provide services and benefits appropriate to your needs
  • to ensure that we meet our legal obligations
  • to prevent and detect fraud or crime
  • to process financial transactions including payments
  • to collect monies owed to us
  • where necessary to protect individuals from harm or injury
  • to allow the statistical analysis of data so we can improve the provision of services

We will not pass any personal data on to third parties, other than those who either process information on our behalf, or because of a legal requirement, and it will only do so, where possible, after we have ensured that sufficient steps have been taken to protect the personal data by the recipient. We do not sell your information to any organisation.

We will not disclose any information that you provide ‘in confidence’ to us, to anyone else without your permission, except in the few situations where disclosure is required by law, or where we have good reason to believe that failing to share the information would put someone else at risk. You will be told about this.

We may process your information overseas using web services that are hosted outside the European Economic Area, but only with data processing agreements that meet our obligations under the Data Protection Act.


Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.


How we use cookies

This Privacy Policy applies to Peeps HR's own website and its subdomains (“Sites”).

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Cookie Data is collected for the following purposes and using the following services:

Google Analytics: Cookies and Usage Data

Information may be collected via forms on our website for the purposes of making an enquiry or other purpose stated on the particular form.

Our website contains links to and from other websites, including suppliers, partners and affiliates. This privacy policy only applies to this website so when you follow a link to another website you should read and consider their own privacy policy. We do not accept any responsibility or liability for these policies.

  • Registered Address: Peeps HR LTD, 14 London Rd, Cirencester, Gloucester GL7 1AE | Company number: 9335371